Admission & Student Status

Student status is subject to review at any time. A member of the faculty, staff or student body may request a review by the Office of the Dean of Students if a student demonstrates the inability to live in harmony within the community, or if characteristics presumed present for admission are lacking, such as moral character, relational skills, potential for effective ministry, and appropriate church involvement.

The standards for student status always apply, and are not mitigated by calendar interruptions, geographic location or cultural and religious norms. The honor code and institutional policies for conduct and conscience are non-negotiable and always applicable during the tenure of enrollment.

Alcohol & Drugs

In accordance with the irreproachable standards of moral conduct as well as denominational expectations for all members of the seminary community, the use of alcoholic beverages and illicit/illegal drugs are prohibited. Compliance with abstention from alcoholic beverages and drug abuse does not apply to worship communion, appropriate medications, etc.

Decorum & Dress

Dignity and warmth are expected in every venue of seminary life, marked by mutual respect and cheerful courtesy. Appearance and attire, whether seasonal or semi-formal, must be modest everywhere on campus. Jewelry for facial piercing may be worn in the ears of women only.

Electronic Mail (E-mail) Policy

Electronic mail (e-mail) is the primary means of communication about classes, registration, activities and campus functions, facilitating the exchange of information in support of and consistent with the mission of SBTS. All students are expected to check e-mails regularly.

Users are responsible for all usage of e-mail service and for maintaining the confidentiality of the user name and password, as well as the content of all transmissions. Users agree to indemnify and hold SBTS harmless for any loss or damage arising from the content of any message. Users must supervise minors, persons under 18 years of age, who utilize seminary e-mail. This service cannot be used to gain unauthorized access to any other attached network or system. Since senders are accountable for the contents of communication through institutional email, this service must be used in an appropriate and ethical manner, not to transmit or distribute communications designed to annoy, offend or harass others. The misuse of electronic mail may result in loss of privileges, disciplinary sanction or legal action.

Firearms and Fireworks

Firearms and fireworks are not allowed on seminary property, including BB and pellet guns. For residents who own legal firearms, BB guns or pellet guns, storage on campus is allowed after registering the firearm with the Department of Safety and Security and providing a copy of the legally required registration with state or local police. The firearms, BB guns and pellet guns must be kept unloaded inside the owner’s apartment and unloaded at all times, except when being carried directly to/from a vehicle, a which time the owner must use a case or hold the item(s) in a manner that does not appear threatening or alarming to others.

Grievance Policy

A grievance is defined as a behavior or attitude perceived to be erroneous or unfair, including ridicule, inappropriate embarrassment or work evaluation (but not the final grade, which is appealed through a separate process). Resolution and reconciliation is best accomplished in Christian love with direct and candid communication (Matthew 18). If intractable, Christian mediation should be sought apart from secular litigation (1 Corinthians 6). If initial efforts are not satisfactory, and if the issues are separate from institutional policies for employees, students may follow the grievance policy to seek resolution with faculty or staff members as well as fellow students.

  1. Within two weeks of the incident, the aggrieved person presents to the person(s) in question a written statement that delineates relevant facts (sequence, circumstances, individual(s), summarizes remedial efforts, and specifies an appropriate resolution.
  2. The recipient should respond in writing within two weeks of receipt with options for resolution. If these are unsatisfactory to the aggrieved person, a written appeal may be filed (including the initial grievance and response) to the supervising dean or administrator within one week of the response.
  3. The supervising dean or administrator investigates and makes a final decision in writing within ten working days of receipt. This decision may be appealed to the supervising Vice President, whose decision is final.

Hazardous Materials

This policy does not replace or conflict with any federal, state or local law or ordinance pertaining to employee labor laws through OSHA or the Kentucky Labor cabinet, but provides guidelines for persons who live, reside or occupy any dorm, residential hall or other building owned and/or controlled by the Seminary. The term, hazardous materials, refer to any substance or material that is capable of posing an unreasonable risk to health or safety when transported, stored or illegally possessed. Included are waste, pollutants, petroleum products and any other elevated temperature material deemed to be hazardous. At no time may hazardous materials (including charcoal lighter fluid and auto oil or fuel) be taken into or stored in any housing unit without proper authority.

Though not all-Inclusive, the following list identifies a few of the prohibited materials or substances that a reasonable person should not possess on Seminary property–explosives; poisonous gas; flammable liquids or solids; oxidizers; corrosives; infectious substances; spontaneously combustible liquids, substances or solids. This policy does not inhibit the use of materials legally needed by employees for their work tasks, in which all hazardous materials are stored, controlled and used in accordance with OSHA, state, federal and local laws. The Director of Campus Safety and Security must approve the use of all hazardous

Litigation & Criminal Charges

The seminary and college do not allow student status for anyone who must comply with court-ordered probation for felony conviction or must register as a sex offender. Current students who are charged in federal, state or civil court must report this immediately to the Vice President for Student Services and withdraw until matters are resolved.

Faculty and staff cannot become participants or advocates on behalf of other members within the community who are engaged in civil or legal matters in which the institution is not a participant. If legal action is initiated against the institution, so that litigation is filed or pending, the student must withdraw immediately from all institutional programs, including housing and employment on campus.

Applicants are required to disclose any moral or legal factor that could impede their effectiveness and faithfulness in ministry. Applicants who have fulfilled previous legal sanctions for criminal charges or immoral conduct must have already completed two years of supervision on site with a local church. Applicants and students alike are not eligible for active status while listed in state registries for sexual offenders or while serving court-ordered sanctions, such as incarceration or probation.

Plagiarism & Telecommunications

Plagiarism is the use or theft of intellectual property without attribution, both a moral and educational transgression. Students are required to affirm academic integrity in writing when submitting all course work: On my honor, I have neither given nor taken improper assistance in completing this assignment. (See Appendix.) Appropriate and ethical behavior honors the software licensing agreements and copyright law; respects confidentiality and/or privacy of data; uses telecommunication and computing resources without offending, annoying or harassing others. Students and employees are accountable for their use of all computing and telecommunications resources. Misuse may result in legal or disciplinary action.

Sexual Harassment

Sexual harassment is defined as a request for sexual favor, unwelcome sexual advance, or verbal and/or physical conduct of a sexual nature that could contribute to an offensive environment. (This does not limit the discussion of human sexuality in an instructional setting.) Incidences of perceived sexual harassment by faculty or staff should be reported to the supervisor for redress according to the Sexual Harassment policy in the Faculty/Staff handbook. Incidences of perceived sexual harassment by a student should be reported to the Dean of Students for redress according to the discipline policy.

Solicitation & Special Offerings

Any kind of solicitation is prohibited on seminary property. Request for special offerings within the seminary community is disallowed, unless permitted by the Executive Cabinet upon recommendation from the Vice President for Student Services.

Surveys & Distribution of Materials

Surveys or polls of any portion of the student body must be submitted to the Dean of Students for approval from the Executive Cabinet. Students may post or distribute materials in designated areas after receiving approval from the Director of Student Activities.

Visitation in Campus Housing

Access by the opposite gender to any hall or dorm room is always prohibited except during seminary-sponsored events, designated moving times, or when authorized personnel must enter to ensure personal safety or to provide maintenance. Common areas in dormitories available for visitation are the Carver Patio Room and Mullins 3124.

Overnight guests in campus housing must be registered with Housing Services. When guests arrive after business hours, guest information must be provided by the resident to Campus Security. In Boyce dorms, informing a residence hall leader is important, but does not substitute for this requirement. Failure to notify subjects the resident to disciplinary sanction, including eviction. The Seminary reserves the right to refuse accommodations to anyone.

Voter Registration & Political Activity

The office for voter registration (810 Barret Avenue) may be contacted, 574-6100 or Legal residents eighteen and older are eligible to vote if registered thirty days prior to election. An announced candidate for public office may appear on campus only in a forum conducted by an official organization in concert with its purpose, in the company of all other candidates for that office, and with approval from the President. Gospel and ministry priorities must govern all political discussion on campus.

For more information about student policies and procedures, please see the Student Handbook.


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